Privacy policy

Privacy policy

These are the official Privacy Policy for Soul x Science (the “Event”). To these official P&Ps, the Event means collectively Where Soul Meets Science and all associated activities relating to the Event. The Event will be held on 29 September 2025 at Soul Shoreditch, London. By registering and participating in the Event, the entrant (the ‘Entrant’) agrees to be bound by these P&Ps,.

EVENT INFORMATION

Soul x Science (the “Event”) is an event bringing together both consumers and industry professionals.


Event Venue:
&Soul Shoreditch, E26EJ, London, UK


Date:
Monday, 29 September 2025


Program Changes:
Soul x Science (the “Event”) reserves the right to make changes to the program, including schedule, speakers, and participating vendors at &Soul Shoreditch.


The final program will be published no later than 29 September 2025 at www.soulxscience.com.

PRIVACY POLICY

Effective Date: 1 June 2025

Last Updated: 29 September 2025


At fuego.space (“we”, “our”, “us”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, share, and protect personal data in connection with our website, services, and the Soul x Science (the “Event”) .

This policy is drafted to comply with the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (GDPR), the Data Protection Act 2018 (UK), and other applicable data protection legislation.

1. Data Controller

For the purposes of data protection law, the data controller responsible for your personal information is: fuego.space


Email: ignite@fuego.space


If you attend or participate in the Soul x Science (the “Event”) , your data may also be processed jointly with event partners or vendors. In such cases, we will inform you where joint controllership applies.

2. Definitions

For clarity:

  • “Personal Data” means any information relating to an identified or identifiable natural person.

  • “Processing” means any operation performed on personal data (e.g., collection, storage, use, disclosure).

  • “Data Subject” means you, the individual whose personal data is processed.

3. Categories of Personal Data We Collect

We may collect and process the following categories of data:

  1. Identification and contact details: name, email address, phone number, billing address.

  2. Financial information: payment details (processed securely by third-party providers; we do not store full card details).

  3. Event-related information: ticket purchases, event registrations, dietary preferences, session participation, exhibitor/partner interactions.

  4. Technical information: IP address, browser type, operating system, device identifiers, access logs.

  5. Marketing and communications data: preferences for receiving communications, feedback, and surveys.

4. Legal Bases for Processing

We process personal data only where a lawful basis exists under Article 6 GDPR / UK GDPR:

  • Performance of a contract: to manage ticket sales, event registration, and provision of services.

  • Consent: for direct marketing or where we require explicit permission (you may withdraw consent at any time).

  • Legal obligation: to comply with financial, tax, or regulatory requirements.

  • Legitimate interests: to improve our services, ensure security, and communicate event updates, provided these interests do not override your fundamental rights

5. Purposes of Processing

We use your personal data for the following purposes:

  • To process event registrations, payments, and confirmations.

  • To administer attendance at the Soul x Science (the “Event”) .

  • To communicate with you regarding program changes, logistical details, and other essential updates.

  • To send marketing communications (where lawful).

  • To manage website functionality and improve user experience.

  • To comply with legal and regulatory requirements.

6. Cookies and Tracking Technologies

We use cookies and similar technologies for analytics, functionality, and security. For details on the types of cookies we use and how you can manage preferences, please refer to our Cookie Policy.

7. Data Sharing and Third Parties

We may share personal data with:

  • Payment processors for secure transactions.

  • Event partners, sponsors, and vendors, where relevant for your participation.

  • Analytics and hosting providers supporting our website.

  • Legal or regulatory authorities, where required by law.

We require all third parties to implement appropriate safeguards and process your data only for specified purposes.

8. International Data Transfers

Where personal data is transferred outside the UK or EEA, we ensure appropriate safeguards, including:

  • The use of Standard Contractual Clauses (SCCs) approved by the European Commission/UK ICO.

  • Transfers to countries deemed to provide an adequate level of protection by the European Commission or UK Government.

9. Data Retention

We retain personal data only for as long as necessary:

  • Event-related data: typically retained for up to 24 months after the event for administrative, audit, and reporting purposes.

  • Financial records: retained as required under applicable tax and accounting laws.

  • Marketing data: retained until you withdraw consent or unsubscribe.

Data no longer required will be securely deleted or anonymised.

10. Data Security

We implement appropriate technical and organisational measures to safeguard your personal data against unauthorised access, loss, or misuse. These measures include encryption, access controls, and regular security assessments.

11. Your Rights

Under GDPR and UK GDPR, you have the following rights:

  • Access – to obtain confirmation and a copy of your personal data.

  • Rectification – to correct inaccurate or incomplete data.

  • Erasure – to request deletion of your data (“right to be forgotten”).

  • Restriction – to limit processing in certain circumstances.

  • Portability – to receive data in a structured, commonly used format and transmit it elsewhere.

  • Objection – to object to processing, including direct marketing.

  • Withdrawal of consent – where processing is based on consent.

To exercise your rights, please contact us at ignite@fuego.space. We will respond within the timeframes required by law.

12. Complaints

If you are unhappy with how we handle your data, you may lodge a complaint with:

  • The Information Commissioner’s Office (ICO) in the UK: www.ico.org.uk

  • Or your local supervisory authority within the European Union.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last Updated” date.